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2009 Spring Gavel Club I,II, and Chinese Gavel Officers Nominations and Elections

New World Bilingual Institute (http://nwbi.us; nwbi1@yahoo.com)

        Toastmasters International NWBI Champion Gavel Club I, II, Chinese Gavel    

 at Thompson Hall, George Mason University, Fairfax, Virginia, USA  

   

 Meeting # 65  (Gavel I); Gavel II # 58, Chinese Gavel 16   

                      AGENDA     May 31, 2009, 3:40—5:45 PM ***********************************************************************************************************************

                 2009 Spring Gavel Clubs Officers Nominations and Elections

** Call to Order (Introduce the Presiding Officer) -------------- Tim Zhu, Sergeant at Arms, Gavel I     

** Presiding ----------------------------------------------------------- Huan Song, President, Gavel I; Jason Ye, Gavel II

     Welcome, Greeting Guests, the Advisor/Mentor

** Approval the Minutes May 17 ( Gavel I)(Gavel II)

 

** Club New Business—Announcements/Opportunities --Mrs. Terry Wang, DTM, Advisor/Mentor

**  Educational Session —Review Officers’ Ethics, Duties and Responsibilities

         Gavel Club Leadership/Executive Team

1). President --is the chief, fulfilling the mission. Establishes club goals, presides meetings, leads educational and leadership needs of the members. The club actions must ratification by the Club Advisor.

Skills--Problem solving, conflict resolution, decision-making, organization, team building, delegation, motivating others. Assessing programs, developing members, communicating with vision, goal achieving.

2).  VP- Education --is 2nd ranking, chairs the Education Committee. Responsible for planning, organizing, promoting and directing successful meetings, educational program that meets the needs of individual.

Maintaining club schedule, mentors and roles assignment. Assisting and recognizing every achievement.

Skills--Planning, coordinating, scheduling, motivating, conflict resolution, mentoring and records tracking

3). VP Membership-- is 3rd ranking. Responsible for planning, organizing, directing, maintaining a continuous membership growth with retention. Orients new members, help assign mentors, roster update.

Skills---Establishing marketing recruitment strategy in member focusing with motivation, teamwork tasks.

4). VP Public Relations --is 4th ranking. Chairs the PR Committee, responsible for publicity program internal and external of the club newsletter, website, news releases on events and meetings.

Skills--Designing marketing tools, oral and written communication, networking, teamwork.

5). Secretary-- is responsible club records and documents. Provides notices and records minutes of meetings by the Club Constitution, and immediately notifies the Advisor, keeps agenda, attendance and roster.

Skills-- Good written and oral communication, detail oriented, active listening, and record keeping.

6). Treasurer --is responsible for all club financial planning, transactions and records. Working with the advisor in dues collection, keeps an accurate account of all transactions, and reports to the Club.

Skills--Detail oriented, record keeping, organization, time management

7). Sergeant at Arms-- is chairs the Social and Reception Committee. Responsible for club property keeping. Master Host in welcoming, logistics and hospitality. Set up, clean up and Opens the meetings.

Nomination and Election: (Divided Election);

Advisor /Mentors —Mrs. Terry Wang, DTM; Mr. Charlie Hall, DTM

Nomination Chair -Yang Zeng, CC, Gavel I and Chinese Gavel;  Mr. Charlie Hall, DTM, Host Gavel II

 

Campaign speech --2 min. / each candidate/per position (1 min.  on 2nd sepeech ); Proxy Vote (with letter)

Timer----                                                             Timer----

Gavel I --- Tie Breaker-- Mrs. Wang, DTM, Advisor      Gavel II -- Tie Breaker-- Mr. Hall, DTM, Mentor

President—                                                                            President—

VP-Education—                                                                    VP-Education—

VP-membership—                                                                VP-membership—

VP-PR—                                                                               VP-PR—

Secretary—                                                                           Secretary—

Treasurer—                                                                           Treasurer—

Sergeant at Arms—                                                              Sergeant at Arms—

Announcements; New Officers Induction Ceremony, Speech Marathons-------------- June 4, 2009

Chinese Gavel--- Summer Meetings-- June 7, in China-June 19-July1;

August 2 1630 (1:30 PM);

 Chinese Gavel in China---June14June 19-July1July 26 (3:30 PM)  

August 923, 31, September—6,

Adjourns Meeting—Presidents.

Next Meeting June 4, 2009-- New Officers Induction Ceremony, Speech Marathons---

Contact—Mrs. Wang—703-978-7905nwbi1@yahoo.com