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Gavel Club Election Procedure/7 Officers duties and responsibilities

Toastmaster International Gavel Club Election Procedure:

** Full-year Terms-, from July 1 to June 30.

The officer can not be re-elected for a successive (consecutive) term.

** Half-year Terms-from July 1 to December 31 and from January 1-June 30.

The officer can be re-elected for a successive (consecutive) term.

** When electing officers, consider looking for these qualities: 

 

1. Experienced member who has been kept the Toastmaster Promise.

2. Understand the officers’ roles and responsibilities and welling to serve fully.

3. Committed and follow the officers’ guideline to perform duties enthusiastically

4. Has outstanding communication and leadership skills.

5.|nnAbility to listen actively, provide the positive feed backs.

6.. Works well in a team environment. Has the flexibility in handling the unexpected situations.

n7. |nAbility to accept the different opinions.

n8. Keeps an open mind and maintains a balanced view point on the issues.

9. n Integrity, fairness.

10. Understands parliamentary procedures.

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 Here are the guidelines for NWBI Gavel Club nomination and Election.

 

1). According to the TM By – Law:

A).  Vote—

a). Only the member in good standing (Means pay the club dues),

Confirmed their membership could have the privilege tone vote per person.

b). Voting by proxy or absentee ballot should not be permitted on any

    matter presented to the club membership.

 

B). Nomination and Election—

a). Only the active members (attending meeting regularly, has not absent for more than 2 months consecutively ) could have the privilege to be nominated.

If you know that you could not fulfill the duties regularly, put all other activities over the Gavel

Club, then, the Officer is not yours.

b). The inactive officer would be eliminated by the advisor and Executive Committee. And

     Re-conduct a new recommendation and election for that position.

C). The active members could call Mrs. Wang / recommendation Chair to confirm

     their interests to be nominated for certain position.

d). The active members could nominate himself or herself for a position, one at a time, to against the  nominee on the slate (prepared and presented by nomination committee, base the recommendation and the private nomination) on the floor as the chair  opens the floor for nomination at the Election.

E). After each position elected, the slate would be presented to president, and vote / approved by the assembly. The New slate of officer would be ready for induction (2nd meeting in June).

The New officer would be affected On July 1, 2007.

 

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The Nomination and election committee consist the following members:

      NWBI Gavel I. WenBo Su (Committee chair),

      Mrs. Terry Wang, DTM, Advisor/Mentor; Mr. Charlie Hall, DTM, Mentor

 

NWBI Gavel II:

     Victor Chen (Committee chair),

      Mrs. Terry Wang, DTM, Advisor/Mentor; Mr. Charlie Hall, DTM, Mentor

 

(Dear members: In order to better serve the club more effectively, please check with the nominee for his or her acceptance before submit his or her name as a candidate)

 

The Nomination Criteria are followed the Gavel Club Nomination guidelines that has been amended to suit for our club officers election. Please according to this Criteria for Nomination and election.

Please send the Nomination to:

nwbi1@yahoo.com, wenbosyu@yahoo.com,

 

1. Club member who maintains the good standing (Pay dues up to September, 2005) has the right to participate in Nomination and election.

2. Each member can nominate others as well as himself or herself.

3.  Nomination committee member can nominate others but themselves.

4. Each member can only nominate one person for each position.  Neither one person for two position nor two people for the some position)

5. Each member submits their nomination to the Election chairperson (Wenbo Su) and Nomination committee only, not through e-group to all members.

6. After the election chairperson received all the nomination before the due day (April 30), he or she will conduct an election committee meeting to review all the nomination

7. After compile the nomination list, the election committee will contact each person to confirm and accept the nomination

8. The election committee will present the report to the club on May 6.

9. A quorum (51 percent of active members. No Proxies) is needed to conduct business (including electing officers).

 

10. On election date, May 6, nominations and elections begin with the president and proceed in descending order.

 

11. Floor nominations can be accepted during the election.

12. Committee chair will conduct the election at the designated meeting (in May).

 

 Toastmasters International  --The 7 Officers’ duties and responsibilities are:

 

 Here are the descriptions of all the officer roles for your perusal.

 

President

The President serves as the Club's chief executive officer, responsible for general supervision and operation of the Club. The President presides at Club meetings and directs the Club in a way which meets the educational growth and leadership needs of members. In cooperation with the Executive team, the President establishes long-term and short-term plans for Club growth.

 

Vice President Education

The Vice President Education is responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals.

The Vice President Education schedules speeches, signs Communication and Leadership Program manuals, updates Member Program Progress Charts VP-Ed  is the second-highest ranking Club officer, presiding at Club and Executive Committee meetings in the absence of the President.

 

Vice President Membership

The Vice President Membership plans, organizes, and implements a continuous marketing effort to promote Club membership and membership retention.

Maintains an accurate membership roster and attendance records in conjunction with the Club Secretary. S/He also serves as chairman of the Club Membership Committee and is the third-ranking officer in the Club.

 

Vice President Public Relations

The Vice-President Public Relations develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests, and the general public. S/He is responsible for internal and external public relations for the Club, including, but not limited to: preparing information to publicizing on Club activities; Club events; working with Club officers to develop literature about the Club; works with the Club bulletin editor, serves as chairman of the Public Relations Committee, and is the fourth-ranking Club officer.

 

Secretary

The Secretary is responsible for all Club records, correspondence, and publication of the monthly Club Bulletin. S/He is the custodian of the Club Constitution and Bylaws and all other official Club documents. The Secretary keep update  updated membership and officer records. S/He records and reads minutes of Club meetings and Executive Committee meetings. The Secretary is the fifth-ranking Club Officer.

 

Treasurer

The Treasurer is responsible for the development and execution of financial records, recommends a budget to the Club Executive Committee. S/He also notifies members of dues payable and collects the dues, membership reports, dues, and roster. The Treasurer is the sixth-ranking Club officer.

 

Sergeant at Arms

The Sergeant at Arms serves as master host and makes the proper physical arrangements for all Club meetings. S/He coordinates with the Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at Club meetings. The Sergeant at Arms is responsible for the orderly conduct of the Club meeting, including: arranging refreshments service if necessary, arranging meeting room layout, setting out materials and equipment, collecting ballots, tallying votes, controlling Club property between meetings. The Sergeant at Arms is the seventh-ranking Club officer.