Toastmasters International Club/ Gavel Club ---The 7 Officers\' duties and responsibilities are:
Toastmasters International Club/ Gavel Club
The 7 Officers’ duties and responsibilities are:
Here are the descriptions of all the officer roles for your perusal.
The President serves as the Club's chief executive officer, responsible for general supervision and operation of the Club. The President presides at Club meetings and directs the Club in a way which meets the educational growth and leadership needs of members. In cooperation with the Executive team, the President establishes long-term and short-term plans for Club growth.
Vice President Education
The Vice President Education is responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals.
The Vice President Education schedules speeches, signs Communication and Leadership Program manuals, updates Member Program Progress Charts VP-Ed is the second-highest ranking Club officer, presiding at Club and Executive Committee meetings in the absence of the President.
Vice President Membership
The Vice President Membership plans, organizes, and implements a continuous marketing effort to promote Club membership and membership retention.
Maintains an accurate membership roster and attendance records in conjunction with the Club Secretary. S/He also serves as chairman of the Club Membership Committee and is the third-ranking officer in the Club.
Vice President Public Relations
The Vice-President Public Relations develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests,
and the general public. S/He is responsible for internal and external public relations for the Club, including, but not limited to: preparing information to publicizing on Club activities; Club events; working with Club officers to develop literature about the Club; works with the Club bulletin editor, serves as chairman of the Public Relations Committee, and is the fourth-ranking Club officer.
The Secretary is responsible for all Club records, correspondence, and publication of the monthly Club Bulletin. S/He is the custodian of the Club Constitution and Bylaws and all other official Club documents. The Secretary keep update updated membership and officer records. S/He records and reads minutes of Club meetings and Executive Committee meetings. The Secretary is the fifth-ranking Club Officer.
The Treasurer is responsible for the development and execution of financial records, recommends a budget to the Club Executive Committee. S/He also notifies members of dues payable and collects the dues, membership reports, dues, and roster. The Treasurer is the sixth-ranking Club officer.
Sergeant at Arms
The Sergeant at Arms serves as master host and makes the proper physical arrangements for all Club meetings. S/He coordinates with the Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at Club meetings. The Sergeant at Arms is responsible for the orderly conduct of the Club meeting, including: arranging refreshments service if necessary, arranging meeting room layout, setting out materials and equipment, collecting ballots, tallying votes, controlling Club property between meetings. The Sergeant at Arms is the seventh-ranking Club officer.